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Functional Areas
- Audit and Investigations
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Capacity development and transition, strengthening systems for health
- A Strategic Approach to Capacity Development
- Capacity Development and Transition - Lessons Learned
- Capacity development and Transition Planning Process
- Capacity Development and Transition
- Capacity Development Objectives and Transition Milestones
- Capacity Development Results - Evidence From Country Experiences
- Functional Capacities
- Interim Principal Recipient of Global Fund Grants
- Legal and Policy Enabling Environment
- Overview
- Resilience and Sustainability
- Transition
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Financial Management
- CCM Funding
- Grant Closure
- Grant Implementation
- Grant-Making and Signing
- Grant Reporting
- Overview
- Sub-recipient Management
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Grant closure
- Overview
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Steps of Grant Closure Process
- 1. Global Fund Notification Letter 'Guidance on Grant Closure'
- 2. Preparation and Submission of Grant Close-Out Plan and Budget
- 3. Global Fund Approval of Grant Close-Out Plan
- 4. Implementation of Close-Out Plan and Completion of Final Global Fund Requirements (Grant Closure Period)
- 5. Operational Closure of Project
- 6. Financial Closure of Project
- 7. Documentation of Grant Closure with Global Fund Grant Closure Letter
- Terminology and Scenarios for Grant Closure Process
- Human resources
- Human rights, key populations and gender
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Legal Framework
- Agreements with Sub-sub-recipients
- Amending Legal Agreements
- Implementation Letters and Management Letters
- Language of the Grant Agreement and other Legal Instruments
- Legal Framework for Other UNDP Support Roles
- Other Legal and Implementation Considerations
- Overview
- Project Document
- Signing Legal Agreements and Requests for Disbursement
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The Grant Agreement
- Grant Confirmation: Conditions Precedent (CP)
- Grant Confirmation: Conditions
- Grant Confirmation: Face Sheet
- Grant Confirmation: Limited Liability Clause
- Grant Confirmation: Schedule 1, Integrated Grant Description
- Grant Confirmation: Schedule 1, Performance Framework
- Grant Confirmation: Schedule 1, Summary Budget
- Grant Confirmation: Special Conditions (SCs)
- Grant Confirmation
- UNDP-Global Fund Grant Regulations
- Monitoring and Evaluation
- Principal Recipient Start-Up
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Procurement and Supply Management
- Development of List of Health Products and Procurement Action Plan
- Distribution and Inventory Management
- Overview
- Price and Quality Reporting (PQR) System
- Procurement of Non-health Products and Services
- Procurement of Pharmaceutical and Other Health Products
- Quality Control
- Rational use of Medicines and Pharmacovigilance Systems
- Strengthening of PSM Services and Risk Mitigation
- UNDP Health PSM Roster
- UNDP Quality Assurance Policy and Plan
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Reporting
- Communicating Results
- Grant Performance Report
- Overview
- Performance-based Funding and Disbursement Decision
- PR and Coordinating Mechanism (CM) Communication and Governance
- Reporting to the Global Fund
- UNDP Corporate Reporting
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Risk Management
- Common Risks Identified in Global Fund Programmes
- Global Fund Risk Management
- Introduction to Risk Management
- Overview
- Risk Management in High Risk Environments
- Risk Management in UNDP-managed Global Fund Grants
- Risk management in UNDP
- UNDP Risk Management in the Global Fund Portfolio
- Sub-Recipient Management
Price and Quality Reporting (PQR) System
The Price and Quality Reporting (PQR) system is a publicly accessible online database that collects and displays data on procurement transactions made by Global Fund-supported programmes. Data is entered by Principal Recipients (PRs) and verified by Local Fund Agents (LFAs). The objectives of the PQR include:
- to communicate market information to recipients and to inform budgets;
- to enable the Global Fund to benchmark prices achieved against international reference sources and relevant comparators;
- to identify value-for-money opportunities;
- to monitor compliance with the Global Fund’s Quality Assurance Policies; and
- to build market intelligence and inform policy making.
Currently the Global Fund requires information for the following six product categories:
- long-lasting insecticidal nets and insecticides for indoor residual spraying activities;
- condoms;
- diagnostic products for HIV, TB, malaria and co-infections such as syphilis, hepatitis B and hepatitis C;
- anti-TB medicines;
- anti-malaria medicines; and
- antiretrovirals.
Purchases of products that do not fall within these six categories of products do not need to be entered.
The required data to enter into the PQR include: supplier or manufacturer data, dosage, unit cost, packaging information, shipping or other related costs, total cost of the transaction. Data should be entered into the PQR upon receipt of consignment using the best information available at the time (proforma invoice, supplier cost estimate, manufacturer’s invoice, or final invoice). There is no need to wait for a final invoice before entering the data. If the data entered into the PQR is based on a cost estimate or pro-forma invoice and the final invoice differs significantly from the data entered, the Country office (CO) should update the data entries based on the newly available information in the final invoice. However, it is not necessary to update the PQR if the differences between final invoice and PQR data entries represent less than a 5% change in unit costs or if the differences are limited to freight, insurance, customs, duties or handling costs.
COs should follow the guidance detailed in the Quick Guide to the Global Fund’s Price and Quality Reporting System (December 2014) when entering data in the PQR system. The Guide includes step-by-step guidance, frequently asked questions and various examples.

In verifying the entries in the PQR for accuracy and completeness the LFA would generally expect to see scanned invoices in the “Attachments” Section of the PQR. However, as per UNDP policy and internal UNDP regulations detailed in the Global Fund/LFA Access To Information Guidance Note, COs shall not share or show procurement documentation such as:
- invoices paid by UNDP or any other UN agency;
- cost estimates;
- quotations;
- contracts for goods and services;
- delivery notes signed with a UN agency, clearing documents and bills of lading; and
- payment vouchers or supplier invoices for UN.
Therefore, COs should not upload such documents into the PQR. Instead, COs should complete an Excel spreadsheet (see an example here) containing the requested information, obtain the signature of the Procurement and Supply Management (PSM) Specialist or the Programme Manager, and upload it in the “Attachments” section he PQR. It is recommended that the spreadsheet is reviewed internally prior to data entry . The accuracy of the spreadsheet presented to the LFA is extremely important, inconsistencies and/or inaccuracies may result in disbursement delays.
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