Audit and Investigations
- Ad hoc Site Visits
- Audit of Country Coordinating Mechanism Funding
- Global Fund Office of the Inspector General (OIG) Investigations and Audits
- Office of Audit and Investigations (OAI) Investigations
- Principal Recipient Audit
- Sub-recipient Audit
Capacity development and transition strengthening systems of health
- A Strategic Approach to Capacity Development
- Capacity development and Transition - Lessons Learned
- Capacity development and Transition Planning Process
- Capacity Development and Transition
- Capacity Development Objectives and Transition Milestones
- Capacity Development Results - Evidence From Country Experiences
- Functional Capacities
- Interim Principal Recipient of Global Fund Grants
- Legal and Policy Enabling Environment
- Resilience and Sustainability
- CCM Funding
- Grant Closure
- Budget Reallocation and Revision
- Expenses Management
- Project Management and Update in Atlas
- Revenue Management
Grant-Making and Signing
- Prepare and Finalize a Global Fund Budget during Grant-Making
- Prepare and Negotiate Pre-allocation Budget
- Prepare and Negotiate Work Plan and Budget with the Global Fund
- Prepare Funding Request
- Project and Budget Formulation in Atlas
- Secure Banking Arrangements
- Grant Reporting
- Sub-recipient Management
Steps of Grant Closure Process
- 1. Global Fund Notification Letter 'Guidance on Grant Closure'
- 2. Preparation and Submission of Grant Close-Out Plan and Budget
- 3. Global Fund Approval of Grant Close-Out Plan
- 4. Implementation of Close-Out Plan and Completion of Final Global Fund Requirements (Grant Closure Period)
- 5. Operational Closure of Project
- 6. Financial Closure of Project
- 7. Documentation of Grant Closure with Global Fund Grant Closure Letter
- Terminology and Scenarios for Grant Closure Process
- Human resources
Human rights, key populations and gender
- Access to Medicines
- Integrating Human Rights, Key Populations and Gender in the Grant Lifecycle
- Objective of this Section
- UNDP’s Work on Human Rights, Key Populations and Gender
- Agreements with Sub-recipients
- Agreements with Sub-sub-recipients
- Amending Legal Agreements
- Implementation Letters and Management Letters
- Language of the Grant Agreement and other Legal Instruments
- Legal Framework for Other UNDP Support Roles
- Other Legal and Implementation Considerations
- Project Document
- Signing Legal Agreements and Requests for Disbursement
The Grant Agreement
- Grant Confirmation: Conditions Precedent (CP)
- Grant Confirmation: Conditions
- Grant Confirmation: Face Sheet
- Grant Confirmation: Limited Liability Clause
- Grant Confirmation: Schedule 1, Integrated Grant Description
- Grant Confirmation: Schedule 1, Performance Framework
- Grant Confirmation: Schedule 1, Summary Budget
- Grant Confirmation: Special Conditions (SCs)
- Grant Confirmation
- UNDP-Global Fund Grant Regulations
Monitoring and Evaluation
- Funding Request Development
- Global Fund M&E System Requirements
- M&E Components of Grant Implementation
- M&E Components of Grant-Making
- M&E components of grant reporting
- Principal Recipient Start-Up
Procurement and Supply Management
- Development of List of Health Products and Procurement Action Plan
- Distribution and Inventory Management
- Price and Quality Reporting (PQR) System
- Procurement of Non-health Products and Services
- Procurement of Pharmaceutical and Other Health Products
- Quality Control
- Rational use of Medicines and Pharmacovigilance Systems
- Strengthening of PSM Services and Risk Mitigation
- UNDP Health PSM Roster
- UNDP Quality Assurance Policy and Plan
- Grant Performance Report
- Performance-based Funding and Disbursement Decision
- PR and Coordinating Mechanism (CM) Communication and Governance
Reporting to the Global Fund
- First Disbursement, Execution Period and Reporting Calendar
- Progress Updates/Disbursement Request (PU/DR)
- Quarterly Financial Reporting to the Global Fund
- Tax Status Reporting
- UNDP Corporate Reporting
- Common Risks Identified in Global Fund Programmes
Global Fund Risk Management
- Global Fund Operational Risk Management
- Global Fund Requirements for Risk Management at Implementer Level
- Global Fund Local Risk Management Releated Policies
- Introduction to Risk Management
- Risk Management in High Risk Environments
- Risk Management in UNDP-managed Global Fund Grants
- Risk management in UNDP
- UNDP Risk Management in the Global Fund Portfolio
- Capacity Assessment and Approval Process
- Engaging Sub-recipients
- Managing Sub-recipients
- Selecting Sub-recipients
- Sub-recipient Management in Grant Lifecycle
- Audit and Investigations
Common Risks Identified in Global Fund Programmes
This section provides examples of common risks occurring in UNDP-managed Global Fund programmes. It is based on the Global Fund’s 19 operational risks with modifications based on UNDP’s experience as Principal Recipient (PR).
- Governance and risk management:
- Poor relationship with stakeholders – deteriorated working relationship between PR and key stakeholders (at any level) that can result in the project’s inability to implement key activities and ultimately reach its objectives. This can refer to key ministries, national disease programmes, donor, Sub-recipients (SRs) or other key partners.
- Inadequate organizational structure – the possibility of the PR not having the requisite capacity to provide effective oversight and implement the grant’s activities, including oversight of SRs and service providers.
- Poor sustainability – the possibility of ineffective or unsustainable programmes in terms of developing capacity of national systems and entities, and an inadequate transition plan for the designated future PR.
- Programme management:
- Not achieving programmatic targets – the possibility of the grant failing to reach its planned targets in terms of coverage with services or other programmatic activities essential for reaching grant objectives. In some cases, this can be caused by unrealistic targets being set for the programme or insufficient funds being budgeted to allow implementing required activities. In most such cases this results in low grant rating.
- Poor quality of health services – the possibilities of inadequate or no national guidance; poor prescriber and provider adherence to internationally recognized diagnosis, treatment and prevention guidelines; patients’ poor adherence to regimens; poor monitoring of adverse events; lack of rational use of health products, or other related areas of health services quality. Poor quality of health services contributes to lack of impact on the epidemic.
- Inadequate reporting and compliance – the possibility that the PR exhibits delays and/or quality issues in regular reporting to the Global Fund, including failure to fulfil conditions precedent (CP), special conditions (SCs), management actions and other recommendations within prescribed deadlines.
- Inadequate monitoring and evaluation (M&E) and poor data quality – the possibility that reported data are inaccurate, unreliable, incomplete and/or not submitted on time. Inadequate M&E and poor data quality can result in incorrect assessment of programme performance and hinder management’s ability to make informed decisions related to the programme.
- Sub-recipient management:
- Inadequate SR selection process – the possibility of not selecting the best SR(s), failing to identify SR weaknesses during the SR capacity assessment exercise and prepare a capacity development or risk mitigation plan to address the identified weaknesses.
- Inadequate SR reporting and compliance – the SR exhibits delays and/or quality issues in regular reporting to UNDP, non-compliance with the terms and conditions of the SR agreement, or failure to fulfil conditions, recommendations coming out of SR audit or other recommendations within prescribed deadlines.
- Inadequate SR performance – the possibility of SR failure to deliver programmatic targets as accepted in the SR Grant The failure to deliver programmatic activities is often linked with low financial absorption.
- Inadequate oversight of SRs – the possibility of any material weaknesses in the oversight of SR activities, including failures to proactively identify and reasonably mitigate risks that may materially impact attainment of grant objectives, and failure to implement a robust verification process before accepting SR programmatic and financial reports.
- Procurement and supply management (PSM):
- Treatment disruptions – the possibility of negative health outcomes for beneficiaries from treatment disruptions due to issues/gaps in the PSM of pharmaceutical and health products.
- Substandard quality of health products – the possibility of providing pharmaceuticals and other health products that do not meet required quality standards to end users.
- Theft or diversion of non-financial assets or consumables – the possibility that funded assets or consumables (non-financial) are lost due to theft or diversion by SRs, other in-country partners or third parties.
- Financial management:
- Misuse of funds – the possibility that funds (cash) are lost due to ineligible expenditures (use of funds for activities outside of the agreed work plan and budget), fraud, corruption, or theft within UNDP, SRs, other in-country partners or third parties. Some activities by their nature (difficult to verify) are more prone to misuse of funds. This refers to trainings, communication and mobilization campaigns, incentives and top-ups, travel cost and Daily Subsistence Allowance (DSA), printing materials, per diems paid in cash, etc.
- Low financial delivery – the possibility that funds in a Global Fund grant are not used within the timelines agreed in the grant budget due to limited absorptive capacity, including the inability to reprogramme funds within the grant. Low absorption can be tied with failure to implement programmatic activities and often occurs with failure to reach programmatic objectives. In other cases, the programmatic activities can be implemented as intended and low delivery could be a consequence of changed circumstances related to budget assumptions (e.g. lower unit costs) or more efficient implementation and failure to reprogramme funds that became available through savings.
- Poor financial efficiency – the possibility that funds are wasted or used inefficiently due to poor management by UNDP or SRs, including for pharmaceutical and health products (overstock, expiry, equipment not utilized as intended). This does not refer to technical choices for activities, but covers options for implementation including value for money in SR selection and procurement.