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Functional Areas
- Principal Recipient Start-Up
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Legal Framework
- Overview
- Project Document
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The Grant Agreement
- UNDP-Global Fund Grant Regulations
- Grant Confirmation
- Grant Confirmation: Face Sheet
- Grant Confirmation: Conditions
- Grant Confirmation: Conditions Precedent (CP)
- Grant Confirmation: Special Conditions (SCs)
- Grant Confirmation: Schedule 1, Integrated Grant Description
- Grant Confirmation: Schedule 1, Performance Framework
- Grant Confirmation: Schedule 1, Summary Budget
- Implementation Letters and Performance Letters
- Agreements with Sub-recipients
- Agreements with Sub-sub-recipients
- Signing Legal Agreements and Requests for Disbursement
- Language of the Grant Agreement and other Legal Instruments
- Amending Legal Agreements
- Other Legal and Implementation Considerations
- Legal Framework for Other UNDP Support Roles
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Health Product Management
- Overview - Health Product Management
- UNDP Quality Assurance Policy
- Product Selection
- Quantification and Forecasting
- Supply Planning of Health Products
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Sourcing and regulatory aspects
- Global Health Procurement Center (GHPC)
- Development of List of Health Products
- Development of the Health Procurement Action Plan (HPAP)
- Health Procurement Architecture
- Local Procurement of health products
- Procurement of Pharmaceutical Products
- Procurement of non-pharmaceutical Health Products
- Other Elements of the UNDP Procurement Architecture
- Submission of GHPC CO Procurement Request Form
- Guidance on donations of health products
- International freight, transit requirements and use of INCOTERMS
- Inspection and Receipt
- Storage
- Inventory Management
- Distribution
- Quality monitoring of health products
- Waste management
- Rational use
- Pharmacovigilance
- Risk Management for PSM of health products
- Compliance with the Global Fund requirements
- UNDP Health PSM Roster
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Financial Management
- Overview
- Grant-Making and Signing
- Grant Implementation
- Sub-recipient Management
- Grant Reporting
- Grant Closure
- CCM Funding
- Import duties and VAT / sales tax
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Monitoring and Evaluation
- Overview
- Differentiation Approach
- Monitoring and Evaluation Components of Funding Request
- Monitoring and Evaluation Components of Grant Making
- M&E Components of Grant Implementation
- Sub-Recipient Management
- Grant Reporting
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Capacity development and transition, strengthening systems for health
- Overview
- Interim Principal Recipient of Global Fund Grants
- A Strategic Approach to Capacity Development
- Resilience and Sustainability
- Legal and Policy Enabling Environment
- Functional Capacities
- Capacity Development and Transition
- Transition
- Capacity Development Objectives and Transition Milestones
- Capacity Development Results - Evidence From Country Experiences
- Capacity development and Transition Planning Process
- Capacity Development and Transition - Lessons Learned
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Risk Management
- Overview
- Introduction to Risk Management
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Risk Management in the Global Fund
- Global Fund Risk Management Framework
- Local Fund Agent
- Challenging Operating Environment (COE) Policy
- Additional Safeguard Policy
- Global Fund Risk Management Requirements for PRs
- Global Fund Risk Management Requirements During Funding Request
- Global Fund Review of Risk Management During Grant Implementation
- Risk management in UNDP
- Risk Management in UNDP-managed Global Fund projects
- UNDP Risk Management Process
- Risk management in crisis settings
- Audit and Investigations
- Human rights, key populations and gender
- Human resources
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Grant closure
- Overview
- Terminology and Scenarios for Grant Closure Process
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Steps of Grant Closure Process
- 1. Global Fund Notification Letter 'Guidance on Grant Closure'
- 2. Preparation and Submission of Grant Close-Out Plan and Budget
- 3. Global Fund Approval of Grant Close-Out Plan
- 4. Implementation of Close-Out Plan and Completion of Final Global Fund Requirements (Grant Closure Period)
- 5. Operational Closure of Project
- 6. Financial Closure of Project
- 7. Documentation of Grant Closure with Global Fund Grant Closure Letter
Overview
The start-up process refers to the set of activities implemented by a UNDP Country Office (CO) when designated as Principal Recipient (PR) for Global Fund projects for the first time For MC type of grants, this is done in discussions with the Regional Bureaux (RBx).
UNDP assumes the PR role when nominated by the Country Coordinating Mechanism (CCM), or Regional Coordinating Mechanism (RCM) in the context of multi-country grants, – in which case UNDP is often detailed in the funding request, or by Global Fund request due to political instability, insecurity, sanctions or following a crisis when the Additional Safeguard Policy (ASP) is invoked. However, even in these situations, the Global Fund will seek the endorsement of the CCM. The success of the Global Fund model is based on the principles of country ownership and partnership.
When UNDP is nominated as the PR in the funding request, there is adequate time for planning for the start-up; however, if UNDP is asked to assume the PR role during the life of the grant, often the timelines are reduced to ensure there are no interruptions to delivery of critical services. As UNDP assumes the PR role under a variety of circumstances, COs should contact the UNDP Global Fund Partnership and Health Systems Team (GFPHST) for guidance on the process and for support with the development of a transition work plan and budget.
The activities that are undertaken during start-up are designed to facilitate a timely start of grant implementation and prevent any interruption in critical programme activities and services, including delivery of health commodities. During the start-up process additional resources will be required by the CO to undertake preparatory actions and ensure the effective handover from the outgoing PR. To address these additional requirements, a start-up team should be assembled.
Certain conditions should be negotiated with the Global Fund when UNDP assumes s PR role for the first time. Example of these conditions include:
- Adequate resources are allocated by the Local Fund Agent (LFA) and Global Fund to ensure achievement of the agreed timelines for grant signing and transition.
- A clear timeline for the engagement between the Global Fund and UNDP, bearing in mind the country context.
- Timely approval of pre-financing for programme start-up (e.g., human resource costs for the project team, capacity assessments etc).
- If applicable, cooperation on full exchange of information relating to the Office of the Inspector General (OIG) audit and investigation reports, as the information will be critical for the selection and management of Sub-recipients (SRs).
Also critical to a successful start-up process is a robust coordination and communication mechanism between UNDP, the Global Fund, the CCM, technical and other in-country partners. This mechanism not only ensures a successful start-up, but also creates the channels of communications necessary for successful partnership throughout the life of the project.
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