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Functional Areas
- Audit and Investigations
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Capacity development and transition, strengthening systems for health
- A Strategic Approach to Capacity Development
- Capacity Development and Transition - Lessons Learned
- Capacity development and Transition Planning Process
- Capacity Development and Transition
- Capacity Development Objectives and Transition Milestones
- Capacity Development Results - Evidence From Country Experiences
- Functional Capacities
- Interim Principal Recipient of Global Fund Grants
- Legal and Policy Enabling Environment
- Overview
- Resilience and Sustainability
- Transition
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Financial Management
- CCM Funding
- Grant Closure
- Grant Implementation
- Grant-Making and Signing
- Grant Reporting
- Import duties and VAT / sales tax
- Overview
- Sub-recipient Management
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Grant closure
- Overview
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Steps of Grant Closure Process
- 1. Global Fund Notification Letter 'Guidance on Grant Closure'
- 2. Preparation and Submission of Grant Close-Out Plan and Budget
- 3. Global Fund Approval of Grant Close-Out Plan
- 4. Implementation of Close-Out Plan and Completion of Final Global Fund Requirements (Grant Closure Period)
- 5. Operational Closure of Project
- 6. Financial Closure of Project
- 7. Documentation of Grant Closure with Global Fund Grant Closure Letter
- Terminology and Scenarios for Grant Closure Process
- Human resources
- Human rights, key populations and gender
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Legal Framework
- Agreements with Sub-recipients
- Agreements with Sub-sub-recipients
- Amending Legal Agreements
- Implementation Letters and Performance Letters
- Language of the Grant Agreement and other Legal Instruments
- Legal Framework for Other UNDP Support Roles
- Other Legal and Implementation Considerations
- Overview
- Project Document
- Signing Legal Agreements and Requests for Disbursement
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The Grant Agreement
- Grant Confirmation: Conditions Precedent (CP)
- Grant Confirmation: Conditions
- Grant Confirmation: Face Sheet
- Grant Confirmation: Schedule 1, Integrated Grant Description
- Grant Confirmation: Schedule 1, Performance Framework
- Grant Confirmation: Schedule 1, Summary Budget
- Grant Confirmation: Special Conditions (SCs)
- Grant Confirmation
- UNDP-Global Fund Grant Regulations
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Monitoring and Evaluation
- Differentiation Approach
- Monitoring and Evaluation Components of Funding Request
- M&E Components of Grant Implementation
- Monitoring and Evaluation Components of Grant Making
- Overview
- Principal Recipient Start-Up
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Health Product Management
- Compliance with the Global Fund requirements
- Distribution
- Inspection and Receipt
- International freight, transit requirements and use of INCOTERMS
- Inventory Management
- Overview - Health Product Management
- Pharmacovigilance
- Product Selection
- Quality monitoring of health products
- Quantification and Forecasting
- Rational use
- Risk Management for PSM of health products
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Sourcing and regulatory aspects
- Development of List of Health Products
- Development of the Health Procurement Action Plan (HPAP)
- Global Health Procurement Center (GHPC)
- Guidance on donations of health products
- Health Procurement Architecture
- Local Procurement of health products
- Other Elements of the UNDP Procurement Architecture
- Procurement of non-pharmaceutical Health Products
- Procurement of Pharmaceutical Products
- Submission of GHPC CO Procurement Request Form
- Storage
- Supply Planning of Health Products
- UNDP Health PSM Roster
- Waste management
- Grant Reporting
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Risk Management
- Introduction to Risk Management
- Overview
- Risk management in crisis settings
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Risk Management in the Global Fund
- Additional Safeguard Policy
- Challenging Operating Environment (COE) Policy
- Global Fund Review of Risk Management During Grant Implementation
- Global Fund Risk Management Framework
- Global Fund Risk Management Requirements During Funding Request
- Global Fund Risk Management Requirements for PRs
- Local Fund Agent
- Risk management in UNDP
- Risk Management in UNDP-managed Global Fund projects
- UNDP Risk Management Process
- Sub-Recipient Management
2. Preparation and Submission of Grant Close-Out Plan and Budget
- The Country Office (CO) should use the same work plan and budget format under the Grant Agreement for the Grant Close-Out Plan and Budget. All grant closure activities including balances of commitments incurred during the implementation period, which are likely to be settled during the grant closure period must be stated in a Grant Close-Out Plan and Budget.
- Grant Closure activities for anticipated closure [1] can include administrative matters such as final accounting and reporting. For example:
- submission of disease Grant Close-Out Plan to relevant parties for review;
- external evaluation of disease implementation;
- validation of the Financial Closure Report (meeting expenses);
- submission to the relevant parties of project final reports and a detailed list for transfer of equipment;
- finalization of audit of SRs;
- submission to Global Fund of Financial Closure Report;
- reconciliation and clearance of accounts; and
- transfer or disposal of programme assets, and related costs. For example:
- report on complete and detailed inventory of project assets; and
- finalization of transfer of assets.
- Grant Closure activities for unanticipated closure can include:
- activities to complete discrete projects that have already been substantially started (for example, distribution of bed nets already delivered);
- continuation of treatment while the Country Coordinating Mechanism (CCM) prepares a request for Continuity of Services; and
- a minimum level of programmatic activity to ensure the programme is maintained while the CCM looks for other sources of funding.
To complete these Grant Closure activities, the Grant Close-Out Budget will need to include lines for General Management Services (GMS), Delivery Enabling Services to Projects (DES), relevant and necessary staff costs, and if applicable, site visit costs, meeting costs etc. The staffing needs should be carefully considered to ensure adequate capacity to manage the activities and reporting that will only occur after the Programme (Grant) Ending Date. If the programme staff members are not staying in the CO after this date, the CO needs to ensure that any relevant transfer of knowledge is secured for the final Global Fund reporting requirements. Djibouti (2023) and Sao Tome and Principe (2022).
Confusion exists as to what activities are allowed and not allowed to be implemented during the Grant Closure Period. In an anticipated Grant Closure, following the Programme (Grant) Ending Date, the Global Fund policy states that no new activities can be initiated, regardless of whether they are approved in the Grant Work Plan and Budget for the final year, and any ongoing activities must be concluded. However, in practice, the CO should speak with the Global Fund about including in the Grant Close-Out Plan and Budget any programme activities that can only be closed down in an orderly fashion after the Programme Ending Date. Examples of such activities include construction projects, the delivery of already procured health products, final steps in training programmes. In Unanticipated Grant Closures, there is even more potential for programme activities to be implemented after the Programme Ending Date. COs are encouraged to speak with the UNDP Global Fund Partnership and Health Systems Team (GFPHST) before negotiating with the Global Fund on these programme activities.
- The CO is encouraged to engage all relevant SRs and Sub-sub-recipients (SSRs) in the preparation of the Grant Close-Out Plan at an early stage and formally share it with them before submitting it to the CCM.
- The CO must be able to provide sound justification for all costs requested, because the Global Fund reviews the Close-Out Plan to ensure it is reasonable and cost-efficient.
- The CCM must endorse the Grant Close-Out Plan and Budget before submitting it to the Global Fund. The UNDP Global Fund Partnership and Health Systems Team (GFPHST) should be copied on the email to the Global Fund.
[1] Examples of Grant Closure activities taken from previous Global Fund-approved Grant Close-Out Plans of UNDP programmes.