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Functional Areas
- Audit and Investigations
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Capacity development and transition, strengthening systems for health
- A Strategic Approach to Capacity Development
- Capacity Development and Transition - Lessons Learned
- Capacity development and Transition Planning Process
- Capacity Development and Transition
- Capacity Development Objectives and Transition Milestones
- Capacity Development Results - Evidence From Country Experiences
- Functional Capacities
- Interim Principal Recipient of Global Fund Grants
- Legal and Policy Enabling Environment
- Overview
- Resilience and Sustainability
- Transition
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Financial Management
- CCM Funding
- Grant Closure
- Grant Implementation
- Grant-Making and Signing
- Grant Reporting
- Import duties and VAT / sales tax
- Overview
- Sub-recipient Management
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Grant closure
- Overview
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Steps of Grant Closure Process
- 1. Global Fund Notification Letter 'Guidance on Grant Closure'
- 2. Preparation and Submission of Grant Close-Out Plan and Budget
- 3. Global Fund Approval of Grant Close-Out Plan
- 4. Implementation of Close-Out Plan and Completion of Final Global Fund Requirements (Grant Closure Period)
- 5. Operational Closure of Project
- 6. Financial Closure of Project
- 7. Documentation of Grant Closure with Global Fund Grant Closure Letter
- Terminology and Scenarios for Grant Closure Process
- Human resources
- Human rights, key populations and gender
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Legal Framework
- Agreements with Sub-recipients
- Agreements with Sub-sub-recipients
- Amending Legal Agreements
- Implementation Letters and Performance Letters
- Language of the Grant Agreement and other Legal Instruments
- Legal Framework for Other UNDP Support Roles
- Other Legal and Implementation Considerations
- Overview
- Project Document
- Signing Legal Agreements and Requests for Disbursement
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The Grant Agreement
- Grant Confirmation: Conditions Precedent (CP)
- Grant Confirmation: Conditions
- Grant Confirmation: Face Sheet
- Grant Confirmation: Schedule 1, Integrated Grant Description
- Grant Confirmation: Schedule 1, Performance Framework
- Grant Confirmation: Schedule 1, Summary Budget
- Grant Confirmation: Special Conditions (SCs)
- Grant Confirmation
- UNDP-Global Fund Grant Regulations
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Monitoring and Evaluation
- Differentiation Approach
- Monitoring and Evaluation Components of Funding Request
- M&E Components of Grant Implementation
- Monitoring and Evaluation Components of Grant Making
- Overview
- Principal Recipient Start-Up
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Health Product Management
- Compliance with the Global Fund requirements
- Distribution
- Inspection and Receipt
- International freight, transit requirements and use of INCOTERMS
- Inventory Management
- Overview - Health Product Management
- Pharmacovigilance
- Product Selection
- Quality monitoring of health products
- Quantification and Forecasting
- Rational use
- Risk Management for PSM of health products
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Sourcing and regulatory aspects
- Development of List of Health Products
- Development of the Health Procurement Action Plan (HPAP)
- Global Health Procurement Center (GHPC)
- Guidance on donations of health products
- Health Procurement Architecture
- Local Procurement of health products
- Other Elements of the UNDP Procurement Architecture
- Procurement of non-pharmaceutical Health Products
- Procurement of Pharmaceutical Products
- Submission of GHPC CO Procurement Request Form
- Storage
- Supply Planning of Health Products
- UNDP Health PSM Roster
- Waste management
- Grant Reporting
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Risk Management
- Introduction to Risk Management
- Overview
- Risk management in crisis settings
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Risk Management in the Global Fund
- Additional Safeguard Policy
- Challenging Operating Environment (COE) Policy
- Global Fund Review of Risk Management During Grant Implementation
- Global Fund Risk Management Framework
- Global Fund Risk Management Requirements During Funding Request
- Global Fund Risk Management Requirements for PRs
- Local Fund Agent
- Risk management in UNDP
- Risk Management in UNDP-managed Global Fund projects
- UNDP Risk Management Process
- Sub-Recipient Management
Signing Legal Agreements and Requests for Disbursement
In accordance with the UNDP Internal Control Framework, Grant Agreements, as well as all other legal instruments such as Sub-recipient (SR) agreements, contracts and related documents (e.g. amendments to the above), should be signed by a UNDP Resident Representative (RR). However, the latter may delegate his or her signature authority to other senior UNDP officials in the country, such as a Deputy Resident Representative (DRR) and/or a Country Director (CD). This ensures that, when a RR is away, decisions can be made without delay and UNDP operations can run uninterrupted.
The authorities delegated should be identified formally and in writing and accepted both by the delegator and delegate. The delegation should include the relevant sources of authority (e.g. the Financial Regulations and Rules and UNDP Programme and Operations Policies and Procedures (POPP)), the description of authorities being delegated, the effective date of delegation, and any specific limitations, such as restrictions on further delegation.
The Global Fund must be notified about the officials authorized to act on behalf of UNDP. This is done by listing UNDP authorized representatives in the face sheet to the Grant Agreement. In addition, the Country Office (CO) must submit to the Global Fund a standard notification for signing legally binding agreements and/or requests for disbursements (templates available for Principal Recipient confirmation letter and CCM Funding Recipient confirmation letter). Finally, the CO must fill out a contact information form, required by the Global Fund and available through the Global Fund’s Partner Portal.
UNDP and the Global Fund each keep a copy of the original signed Grant Agreement. However, since the delivery of original grant documents often takes time, an exchange of signed electronic copies usually takes place to effect conclusion of the Grant Agreement. As a rule, UNDP signs first and obtains in-country written acknowledgements from the Country Coordinating Mechanism (CCM) Chair and a civil society representative on the CCM. It then sends a signed copy to the Global Fund, along with a notification that the original grant documents are being sent.
All legal instruments must be signed by an authorized representative of UNDP. The Global Fund must be notified in writing about the officials at the CO authorized to sign on behalf of UNDP. Standard templates for confirmation of signatory authority (as Principal Recipient or CCM Funding Recipient) should be used for this purpose. Additionally, COs must submit the UNDP Authorization Letter Partner Portal Submitters, referred to as GED, to be recorded in the GF system. It is recommended to upload this document as well.
Once the Grant Agreement is signed, the CO should submit a copy of it and the related project document to GSSC revenue team and to the UNDP Global Fund Partnership and Health Systems Team (GFPHST).