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Storage Facilities

Existing national storage facilities/warehousing system and distribution mechanisms for health products are the logistics channels of choice for UNDP programmes if they are adequate or if deficiencies can be remedied during the implementation of the programme. If these channels do not meet the necessary standards, storage facilities run by non-governmental organizations (NGOs), other UN agencies, or international organizations may be a viable alternative. It may also be possible to use private facilities and distribution networks run by commercial companies while national systems are being improved. sector institutions, including teaching hospitals, clinical laboratories, and other not-for-profit private Institutions.

Situation 1: the medical store(s) are directly managed by UNDP CO

UNDP COs must ensure that good storage practices according to WHO Good Storage and Distribution Practices (GSDP) is implemented in the store.

Situation 2 (most common): the medical stores(s) are managed by an external entity (e.g., Ministry of Health or service provider)

UNDP COs must ensure that good storage and distribution practices, according to WHO GSDP, are included or referred to in the agreement (i.e GF Sub-Recipient agreement) or service contract with the entity.

In the context of Global Fund projects, or if UNDP is responsible for the storage of health products, the UNDP CO should ensure that the facilities are secure and compliant with storage requirement in WHO’s Good Storage and Distribution Practices.

At a minimum, it is expected that UNDP CO:

  • Perform a formal assessment of storage conditions in storage entities that have a contract with UNDP CO (usually the CMS, but sometimes also some intermediate stores) on an annual basis (this verification is done using a standardized supervision form – see Storage and Inventory Management Checklist issued by GFPHST).

  • Perform assessment of storage conditions during supervision visits in a selection of other stores (intermediate and peripheral) used in the project, on an annual basis.

  • A more thorough assessment (covering a higher number of facilities) could also be funded with funds allocated in the grant, if any.

These assessments should be done jointly with a representative of the NRA (or other designated government entity responsible for GSDP standards) and the recommendations compiled in a report and implementation monitored by the NRA (or other designated government entity).

To support UNDP COs with engaging the CMS either through a SR Agreement or through a Service Contract, GFPHST issued a guidance note.

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