Amending Legal Agreements

Amendments to legal agreements may become necessary in situations where such agreements must be changed at any point during grant implementation or extended to complete activities.

Amendments to the Grant Agreement are issued in the form of implementation letters. They must be cleared by the UNDP Global Fund Partnership and Health Systems Team (GFPHST) for operational issues and by the UNDP Office of Legal Services (OLS) for legal issues.

With regard to other legal instruments, such as Sub-recipient (SR) agreements or procurement contracts, clearance by OLS and the UNDP Global Fund Partnership and Health Systems Team (GFPHST) is required only when substantive changes are introduced. Non-substantive changes, such as changes to the bank details or duration of activities, do not require clearance.

SR agreements may need to be amended by using a standard template, in the following cases:

• SR activities are extended;
• SR agreement is renewed for another term under same Grant Agreement;
• work plan and budget are changed;
• any information on the face sheet is changed (e.g. bank details); or
• any standard terms are changed (e.g. financing modality changed from direct payment to advance disbursement).

Before introducing any amendments, the Country Office (CO) must ensure that the changes are consistent with the Grant Agreement.

Each amendment should be accompanied by the relevant revised document (e.g. an updated face sheet or a revised work plan and budget) and clearly state that the latter replaces the existing annexes.