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Functional Areas
- Audit and Investigations
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Capacity development and transition, strengthening systems for health
- A Strategic Approach to Capacity Development
- Capacity Development and Transition - Lessons Learned
- Capacity development and Transition Planning Process
- Capacity Development and Transition
- Capacity Development Objectives and Transition Milestones
- Capacity Development Results - Evidence From Country Experiences
- Functional Capacities
- Interim Principal Recipient of Global Fund Grants
- Legal and Policy Enabling Environment
- Overview
- Resilience and Sustainability
- Transition
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Financial Management
- CCM Funding
- Grant Closure
- Grant Implementation
- Grant-Making and Signing
- Grant Reporting
- Import duties and VAT / sales tax
- Overview
- Sub-recipient Management
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Grant closure
- Overview
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Steps of Grant Closure Process
- 1. Global Fund Notification Letter 'Guidance on Grant Closure'
- 2. Preparation and Submission of Grant Close-Out Plan and Budget
- 3. Global Fund Approval of Grant Close-Out Plan
- 4. Implementation of Close-Out Plan and Completion of Final Global Fund Requirements (Grant Closure Period)
- 5. Operational Closure of Project
- 6. Financial Closure of Project
- 7. Documentation of Grant Closure with Global Fund Grant Closure Letter
- Terminology and Scenarios for Grant Closure Process
- Human resources
- Human rights, key populations and gender
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Legal Framework
- Agreements with Sub-recipients
- Agreements with Sub-sub-recipients
- Amending Legal Agreements
- Implementation Letters and Performance Letters
- Language of the Grant Agreement and other Legal Instruments
- Legal Framework for Other UNDP Support Roles
- Other Legal and Implementation Considerations
- Overview
- Project Document
- Signing Legal Agreements and Requests for Disbursement
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The Grant Agreement
- Grant Confirmation: Conditions Precedent (CP)
- Grant Confirmation: Conditions
- Grant Confirmation: Face Sheet
- Grant Confirmation: Schedule 1, Integrated Grant Description
- Grant Confirmation: Schedule 1, Performance Framework
- Grant Confirmation: Schedule 1, Summary Budget
- Grant Confirmation: Special Conditions (SCs)
- Grant Confirmation
- UNDP-Global Fund Grant Regulations
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Monitoring and Evaluation
- Differentiation Approach
- Monitoring and Evaluation Components of Funding Request
- M&E Components of Grant Implementation
- Monitoring and Evaluation Components of Grant Making
- Overview
- Principal Recipient Start-Up
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Health Product Management
- Compliance with the Global Fund requirements
- Distribution
- Inspection and Receipt
- International freight, transit requirements and use of INCOTERMS
- Inventory Management
- Overview - Health Product Management
- Pharmacovigilance
- Product Selection
- Quality monitoring of health products
- Quantification and Forecasting
- Rational use
- Risk Management for PSM of health products
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Sourcing and regulatory aspects
- Development of List of Health Products
- Development of the Health Procurement Action Plan (HPAP)
- Global Health Procurement Center (GHPC)
- Guidance on donations of health products
- Health Procurement Architecture
- Local Procurement of health products
- Other Elements of the UNDP Procurement Architecture
- Procurement of non-pharmaceutical Health Products
- Procurement of Pharmaceutical Products
- Submission of GHPC CO Procurement Request Form
- Storage
- Supply Planning of Health Products
- UNDP Health PSM Roster
- Waste management
- Grant Reporting
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Risk Management
- Introduction to Risk Management
- Overview
- Risk management in crisis settings
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Risk Management in the Global Fund
- Additional Safeguard Policy
- Challenging Operating Environment (COE) Policy
- Global Fund Review of Risk Management During Grant Implementation
- Global Fund Risk Management Framework
- Global Fund Risk Management Requirements During Funding Request
- Global Fund Risk Management Requirements for PRs
- Local Fund Agent
- Risk management in UNDP
- Risk Management in UNDP-managed Global Fund projects
- UNDP Risk Management Process
- Sub-Recipient Management
Global Fund Review of Risk Management During Grant Implementation
The implementation of the grant is reviewed by the Global Fund, through their three line of defence model. This is done by monitoring Principal Recipients (PRs) risks and performance through:
- PR risk reporting -
- conducted through the Progress Update and/or Disbursement Request (PU/DR) - see the Grant reporting section of this Manual for details and the PU/DR instructions (2023). In addition to an update on the risks affecting the portfolio and the status of the Key Management Actions (KMAs), the PU/DRs also include a review of risk of stock-out and expiry. The Global Fund must be notified of imminent expiry and stock-out risks. See Health Product Management section of this Manual.
- Pulse Checks are submitted twice per implementation year for High Impact and Core portfolios. The Pulse Check is submitted in Q1 and Q3, between mid-year Progress Updates (PU) and year end Progress Updates and Disbursement Requests (PUDR). See Global Fund Pulse Check guide (2024).
- Audits - see audit and investigation section of this Manual.
- Local Fund Agent (LFA) verification - PRs work with the LFA and provide information related to the management of the grants to comply with the grant assurance activities. See the LFA section of this Manual.
- Engagement with Country Teams - participate in regular virtual or in-person communications with the Country Teams to discuss progress, risks, and issues.
The Global Fund assesses and communicates grant performance and risk management decisions through grant performance letter, PR performance qualitative assessment and performance letter. The latter is a communication from the Global Fund highlighting grant and PR performance with specific areas for action. It includes, at a minimum, the list of prioritised risks, mitigating actions and timelines relevant to the PR. The Global Fund can also leverage in-country programme review and evaluation to validate country portfolio risks and identify issues where additional support, flexibilities and/or innovation are needed.
Additional guidance to support this area of work are also available through a number of resources listed below:
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