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Functional Areas
- Principal Recipient Start-Up
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Legal Framework
- Overview
- Project Document
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The Grant Agreement
- UNDP-Global Fund Grant Regulations
- Grant Confirmation
- Grant Confirmation: Face Sheet
- Grant Confirmation: Conditions
- Grant Confirmation: Conditions Precedent (CP)
- Grant Confirmation: Special Conditions (SCs)
- Grant Confirmation: Schedule 1, Integrated Grant Description
- Grant Confirmation: Schedule 1, Performance Framework
- Grant Confirmation: Schedule 1, Summary Budget
- Implementation Letters and Performance Letters
- Agreements with Sub-recipients
- Agreements with Sub-sub-recipients
- Signing Legal Agreements and Requests for Disbursement
- Language of the Grant Agreement and other Legal Instruments
- Amending Legal Agreements
- Other Legal and Implementation Considerations
- Legal Framework for Other UNDP Support Roles
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Health Product Management
- Overview - Health Product Management
- UNDP Quality Assurance Policy
- Product Selection
- Quantification and Forecasting
- Supply Planning of Health Products
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Sourcing and regulatory aspects
- Global Health Procurement Center (GHPC)
- Development of List of Health Products
- Development of the Health Procurement Action Plan (HPAP)
- Health Procurement Architecture
- Local Procurement of health products
- Procurement of Pharmaceutical Products
- Procurement of non-pharmaceutical Health Products
- Other Elements of the UNDP Procurement Architecture
- Submission of GHPC CO Procurement Request Form
- Guidance on donations of health products
- International freight, transit requirements and use of INCOTERMS
- Inspection and Receipt
- Storage
- Inventory Management
- Distribution
- Quality monitoring of health products
- Waste management
- Rational use
- Pharmacovigilance
- Risk Management for PSM of health products
- Compliance with the Global Fund requirements
- UNDP Health PSM Roster
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Financial Management
- Overview
- Grant-Making and Signing
- Grant Implementation
- Sub-recipient Management
- Grant Reporting
- Grant Closure
- CCM Funding
- Import duties and VAT / sales tax
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Monitoring and Evaluation
- Overview
- Differentiation Approach
- Monitoring and Evaluation Components of Funding Request
- Monitoring and Evaluation Components of Grant Making
- M&E Components of Grant Implementation
- Sub-Recipient Management
- Grant Reporting
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Capacity development and transition, strengthening systems for health
- Overview
- Interim Principal Recipient of Global Fund Grants
- A Strategic Approach to Capacity Development
- Resilience and Sustainability
- Legal and Policy Enabling Environment
- Functional Capacities
- Capacity Development and Transition
- Transition
- Capacity Development Objectives and Transition Milestones
- Capacity Development Results - Evidence From Country Experiences
- Capacity development and Transition Planning Process
- Capacity Development and Transition - Lessons Learned
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Risk Management
- Overview
- Introduction to Risk Management
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Risk Management in the Global Fund
- Global Fund Risk Management Framework
- Local Fund Agent
- Challenging Operating Environment (COE) Policy
- Additional Safeguard Policy
- Global Fund Risk Management Requirements for PRs
- Global Fund Risk Management Requirements During Funding Request
- Global Fund Review of Risk Management During Grant Implementation
- Risk management in UNDP
- Risk Management in UNDP-managed Global Fund projects
- UNDP Risk Management Process
- Risk management in crisis settings
- Audit and Investigations
- Human rights, key populations and gender
- Human resources
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Grant closure
- Overview
- Terminology and Scenarios for Grant Closure Process
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Steps of Grant Closure Process
- 1. Global Fund Notification Letter 'Guidance on Grant Closure'
- 2. Preparation and Submission of Grant Close-Out Plan and Budget
- 3. Global Fund Approval of Grant Close-Out Plan
- 4. Implementation of Close-Out Plan and Completion of Final Global Fund Requirements (Grant Closure Period)
- 5. Operational Closure of Project
- 6. Financial Closure of Project
- 7. Documentation of Grant Closure with Global Fund Grant Closure Letter
Global Fund Review of Risk Management During Grant Implementation
The implementation of the grant is reviewed by the Global Fund, through their three line of defence model. This is done by monitoring Principal Recipients (PRs) risks and performance through:
- PR risk reporting -
- conducted through the Progress Update and/or Disbursement Request (PU/DR) - see the Grant reporting section of this Manual for details and the PU/DR instructions (2023). In addition to an update on the risks affecting the portfolio and the status of the Key Management Actions (KMAs), the PU/DRs also include a review of risk of stock-out and expiry. The Global Fund must be notified of imminent expiry and stock-out risks. See Health Product Management section of this Manual.
- Pulse Checks are submitted twice per implementation year for High Impact and Core portfolios. The Pulse Check is submitted in Q1 and Q3, between mid-year Progress Updates (PU) and year end Progress Updates and Disbursement Requests (PUDR). See Global Fund Pulse Check guide (2024).
- Audits - see audit and investigation section of this Manual.
- Local Fund Agent (LFA) verification - PRs work with the LFA and provide information related to the management of the grants to comply with the grant assurance activities. See the LFA section of this Manual.
- Engagement with Country Teams - participate in regular virtual or in-person communications with the Country Teams to discuss progress, risks, and issues.
The Global Fund assesses and communicates grant performance and risk management decisions through grant performance letter, PR performance qualitative assessment and performance letter. The latter is a communication from the Global Fund highlighting grant and PR performance with specific areas for action. It includes, at a minimum, the list of prioritised risks, mitigating actions and timelines relevant to the PR. The Global Fund can also leverage in-country programme review and evaluation to validate country portfolio risks and identify issues where additional support, flexibilities and/or innovation are needed.
Additional guidance to support this area of work are also available through a number of resources listed below: