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Functional Areas
- Principal Recipient Start-Up
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Legal Framework
- Overview
- Project Document
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The Grant Agreement
- UNDP-Global Fund Grant Regulations
- Grant Confirmation
- Grant Confirmation: Face Sheet
- Grant Confirmation: Conditions
- Grant Confirmation: Conditions Precedent (CP)
- Grant Confirmation: Special Conditions (SCs)
- Grant Confirmation: Schedule 1, Integrated Grant Description
- Grant Confirmation: Schedule 1, Performance Framework
- Grant Confirmation: Schedule 1, Summary Budget
- Implementation Letters and Performance Letters
- Agreements with Sub-recipients
- Agreements with Sub-sub-recipients
- Signing Legal Agreements and Requests for Disbursement
- Language of the Grant Agreement and other Legal Instruments
- Amending Legal Agreements
- Other Legal and Implementation Considerations
- Legal Framework for Other UNDP Support Roles
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Health Product Management
- Overview - Health Product Management
- UNDP Quality Assurance Policy
- Product Selection
- Quantification and Forecasting
- Supply Planning of Health Products
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Sourcing and regulatory aspects
- Global Health Procurement Center (GHPC)
- Development of List of Health Products
- Development of the Health Procurement Action Plan (HPAP)
- Health Procurement Architecture
- Local Procurement of health products
- Procurement of Pharmaceutical Products
- Procurement of non-pharmaceutical Health Products
- Other Elements of the UNDP Procurement Architecture
- Submission of GHPC CO Procurement Request Form
- Guidance on donations of health products
- International freight, transit requirements and use of INCOTERMS
- Inspection and Receipt
- Storage
- Inventory Management
- Distribution
- Quality monitoring of health products
- Waste management
- Rational use
- Pharmacovigilance
- Risk Management for PSM of health products
- Compliance with the Global Fund requirements
- UNDP Health PSM Roster
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Financial Management
- Overview
- Grant-Making and Signing
- Grant Implementation
- Sub-recipient Management
- Grant Reporting
- Grant Closure
- CCM Funding
- Import duties and VAT / sales tax
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Monitoring and Evaluation
- Overview
- Differentiation Approach
- Monitoring and Evaluation Components of Funding Request
- Monitoring and Evaluation Components of Grant Making
- M&E Components of Grant Implementation
- Sub-Recipient Management
- Grant Reporting
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Capacity development and transition, strengthening systems for health
- Overview
- Interim Principal Recipient of Global Fund Grants
- A Strategic Approach to Capacity Development
- Resilience and Sustainability
- Legal and Policy Enabling Environment
- Functional Capacities
- Capacity Development and Transition
- Transition
- Capacity Development Objectives and Transition Milestones
- Capacity Development Results - Evidence From Country Experiences
- Capacity development and Transition Planning Process
- Capacity Development and Transition - Lessons Learned
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Risk Management
- Overview
- Introduction to Risk Management
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Risk Management in the Global Fund
- Global Fund Risk Management Framework
- Local Fund Agent
- Challenging Operating Environment (COE) Policy
- Additional Safeguard Policy
- Global Fund Risk Management Requirements for PRs
- Global Fund Risk Management Requirements During Funding Request
- Global Fund Review of Risk Management During Grant Implementation
- Risk management in UNDP
- Risk Management in UNDP-managed Global Fund projects
- UNDP Risk Management Process
- Risk management in crisis settings
- Audit and Investigations
- Human rights, key populations and gender
- Human resources
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Grant closure
- Overview
- Terminology and Scenarios for Grant Closure Process
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Steps of Grant Closure Process
- 1. Global Fund Notification Letter 'Guidance on Grant Closure'
- 2. Preparation and Submission of Grant Close-Out Plan and Budget
- 3. Global Fund Approval of Grant Close-Out Plan
- 4. Implementation of Close-Out Plan and Completion of Final Global Fund Requirements (Grant Closure Period)
- 5. Operational Closure of Project
- 6. Financial Closure of Project
- 7. Documentation of Grant Closure with Global Fund Grant Closure Letter
Global Fund Risk Management Requirements for PRs
Once UNDP is confirmed as interim Principal Recipient (PR), the capacity of the local UNDP office is assessed during the grant negotiation phase, through a UNDP tailored Global Fund Capacity Assessment Tool (2023) (CAT examples are available here). Therefore, the grant is ultimately approved on the basis of a positive assessment of local UNDP Office capacities to implement the grant and effectively manage risks.
The UNDP-GF Framework Agreement (2023) Article 2, Annex A, states that:
“The Principal Recipient will implement or oversee the implementation of the Program in accordance with UNDP regulations, rules, policies and procedures and decisions of the UNDP Governing Bodies, as well as the terms and conditions of the relevant Grant Agreement. The Principal Recipient will be responsible and accountable to the Global Fund for all resources it receives under the relevant Grant Agreement and for the results that are to be accomplished.”
It is therefore expected that standard UNDP’s internal controls systems, policies, and regulations, as set out in UNDP’s Programme and Project Management (POPP), are used to provide the appropriate level of assurance throughout the design and the implementation of the Global Fund grant.
The UNDP-GF Framework Agreement (2023), includes new provisions for the prevention and management of Sexual Exploitation, abuse and harassment (SEAH). These further define UNDP’s standard SEAH provisions and clarify the standards that apply to SEAH prevention and management when implementing Global Fund resources. Details are provided in the UNDP risk management measures during grant formulation and UNDP risk management measures during grant implementation sections of this Manual.
To support Country Offices, UNDP has developed a number of stand-alone risk management tools for a risk-informed implementation of Global-Fund-funded projects. These are listed in the Risk management architecture for UNDP-implemented Global Fund projects section of this Manual and are in addition to standard UNDP risk management procedures, as listed in POPP and mapped here.
When selected as PR, UNDP is entrusted with Global Fund resources, and it is therefore fully accountable in ensuring that (i) the funds are efficiently and effectively directed to achieving programmatic results and reaching people in need and (ii) programmatic and financial data are accurate, timely and complete. UNDP accountability also extends to the management of risks related to the activities implemented by the Sub-Recipients (and their Sub-Sub-Recipients) contracted by UNDP.
Therefore, where Sub-Recipients are involved, the Principal Recipient has the responsibility to manage the Sub-Recipients. In managing the SRs, UNDP is also responsible for managing the Sub-Sub-Recipients (SSRs) and risks that can emerge from the engagement between SRs and SSRs. For more details on SR selection, capacity assessment requirements and process, refer to the Sub-Recipient Management section of this Manual.
Additional guidance to support this area of work are also available through a number of resources listed below: