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Functional Areas
- Audit and Investigations
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Capacity development and transition, strengthening systems for health
- A Strategic Approach to Capacity Development
- Capacity Development and Transition - Lessons Learned
- Capacity development and Transition Planning Process
- Capacity Development and Transition
- Capacity Development Objectives and Transition Milestones
- Capacity Development Results - Evidence From Country Experiences
- Functional Capacities
- Interim Principal Recipient of Global Fund Grants
- Legal and Policy Enabling Environment
- Overview
- Resilience and Sustainability
- Transition
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Financial Management
- CCM Funding
- Grant Closure
- Grant Implementation
- Grant-Making and Signing
- Grant Reporting
- Import duties and VAT / sales tax
- Overview
- Sub-recipient Management
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Grant closure
- Overview
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Steps of Grant Closure Process
- 1. Global Fund Notification Letter 'Guidance on Grant Closure'
- 2. Preparation and Submission of Grant Close-Out Plan and Budget
- 3. Global Fund Approval of Grant Close-Out Plan
- 4. Implementation of Close-Out Plan and Completion of Final Global Fund Requirements (Grant Closure Period)
- 5. Operational Closure of Project
- 6. Financial Closure of Project
- 7. Documentation of Grant Closure with Global Fund Grant Closure Letter
- Terminology and Scenarios for Grant Closure Process
- Human resources
- Human rights, key populations and gender
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Legal Framework
- Agreements with Sub-recipients
- Agreements with Sub-sub-recipients
- Amending Legal Agreements
- Implementation Letters and Performance Letters
- Language of the Grant Agreement and other Legal Instruments
- Legal Framework for Other UNDP Support Roles
- Other Legal and Implementation Considerations
- Overview
- Project Document
- Signing Legal Agreements and Requests for Disbursement
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The Grant Agreement
- Grant Confirmation: Conditions Precedent (CP)
- Grant Confirmation: Conditions
- Grant Confirmation: Face Sheet
- Grant Confirmation: Schedule 1, Integrated Grant Description
- Grant Confirmation: Schedule 1, Performance Framework
- Grant Confirmation: Schedule 1, Summary Budget
- Grant Confirmation: Special Conditions (SCs)
- Grant Confirmation
- UNDP-Global Fund Grant Regulations
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Monitoring and Evaluation
- Differentiation Approach
- Monitoring and Evaluation Components of Funding Request
- M&E Components of Grant Implementation
- Monitoring and Evaluation Components of Grant Making
- Overview
- Principal Recipient Start-Up
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Health Product Management
- UNDP Quality Assurance Policy
- Compliance with the Global Fund requirements
- Distribution
- Inspection and Receipt
- International freight, transit requirements and use of INCOTERMS
- Inventory Management
- Overview - Health Product Management
- Pharmacovigilance
- Product Selection
- Quality monitoring of health products
- Quantification and Forecasting
- Rational use
- Risk Management for PSM of health products
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Sourcing and regulatory aspects
- Development of List of Health Products
- Development of the Health Procurement Action Plan (HPAP)
- Global Health Procurement Center (GHPC)
- Guidance on donations of health products
- Health Procurement Architecture
- Local Procurement of health products
- Other Elements of the UNDP Procurement Architecture
- Procurement of non-pharmaceutical Health Products
- Procurement of Pharmaceutical Products
- Submission of GHPC CO Procurement Request Form
- Storage
- Supply Planning of Health Products
- UNDP Health PSM Roster
- Waste management
- Grant Reporting
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Risk Management
- Introduction to Risk Management
- Overview
- Risk management in crisis settings
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Risk Management in the Global Fund
- Additional Safeguard Policy
- Challenging Operating Environment (COE) Policy
- Global Fund Review of Risk Management During Grant Implementation
- Global Fund Risk Management Framework
- Global Fund Risk Management Requirements During Funding Request
- Global Fund Risk Management Requirements for PRs
- Local Fund Agent
- Risk management in UNDP
- Risk Management in UNDP-managed Global Fund projects
- UNDP Risk Management Process
- Sub-Recipient Management
Outcome of the SR Capacity Assessment
The UNDP Country Office (CO) needs to take different steps, depending on the outcome of the capacity assessment:
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Positive assessment without reservations or significant assessed risks: UNDP CO can proceed with the preparation of the Sub-recipient (SR) agreement using the template SR Agreement approved by the Office of Legal Services (OLS). Please refer to the table below for details on the process for review and approval of SR Agreements, as well as model SR agreement. Please refer to figure 2 here. Depending on the programme needs, the other modalities can also be used or a combination of the three modalities. The cash transfer modalities are:
- Direct cash transfers – Funds are transferred by UNDP to the SR before the SR incurs expenditures to support activities agreed in the work plan;
- Direct payments – SR is accountable for the expense, does the sourcing but requests UNDP to effect payment to the vendor and other third parties to support activities agreed in the work plan; and
- Reimbursements – SR pre-finances grant activities with prior approval of UNDP and is reimbursed on submission of a request for reimbursements with supporting.
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Positive assessment (with reservations): UNDP CO determines that the SR does not possess all the required capacity to carry out the activities envisioned under the programme and/or there have been adverse audit findings from an audit within the past 12 months. UNDP and the SR need to address the identified capacity issues prior to signing the SR agreement – for example, through a Condition Precedent/Special Condition or a capacity development plan, as part of the agreement, or through specific cash transfer modalities, as risk mitigation measures. For an SR rated as moderate risk, direct cash transfers may be applied for specific areas found to be strong, while direct payments or reimbursements would apply in weaker areas.
For an SR rated as significant risk, direct cash transfers or reimbursements should not be used. Direct payments may be used only in selected areas where the SR internal control framework is assessed as adequate. UNDP CO retains and implements certain activities under direct implementation, through which UNDP incurs expenses directly on behalf of the programme and in the context of Global Fund grants, this includes procurement of health products and capital assets, procurement of high value professional services, all procurement for countries under the “Zero Cash Policy” and all other SR activities that cannot be financed through the three cash transfer modalities based on the risk rating. The UNDP CO can also consult with the UNDP Global Fund Partnership and Health Systems Team (GFPHST) about how to address the situation most appropriately.
- Negative assessment and UNDP determines that capacity cannot be developed, even with appropriate measures: UNDP should reject the entity as an SR and initiate a new selection process.
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