Audit and Investigations
- Ad hoc Site Visits
- Audit of Country Coordinating Mechanism Funding
- Global Fund Office of the Inspector General (OIG) Investigations and Audits
- Office of Audit and Investigations (OAI) Investigations
- Principal Recipient Audit
- Sub-recipient Audit
Capacity development and transition, strengthening systems for health
- A Strategic Approach to Capacity Development
- Capacity Development and Transition - Lessons Learned
- Capacity development and Transition Planning Process
- Capacity Development and Transition
- Capacity Development Objectives and Transition Milestones
- Capacity Development Results - Evidence From Country Experiences
- Functional Capacities
- Interim Principal Recipient of Global Fund Grants
- Legal and Policy Enabling Environment
- Resilience and Sustainability
- CCM Funding
- Grant Closure
- Budget Reallocation and Revision
- Expenses Management
- Project Management and Update in Atlas
- Revenue Management
Grant-Making and Signing
- Prepare and Finalize a Global Fund Budget during Grant-Making
- Prepare and Negotiate Pre-allocation Budget
- Prepare and Negotiate Work Plan and Budget with the Global Fund
- Prepare Funding Request
- Project and Budget Formulation in Atlas
- Secure Banking Arrangements
- Grant Reporting
- Sub-recipient Management
Steps of Grant Closure Process
- 1. Global Fund Notification Letter 'Guidance on Grant Closure'
- 2. Preparation and Submission of Grant Close-Out Plan and Budget
- 3. Global Fund Approval of Grant Close-Out Plan
- 4. Implementation of Close-Out Plan and Completion of Final Global Fund Requirements (Grant Closure Period)
- 5. Operational Closure of Project
- 6. Financial Closure of Project
- 7. Documentation of Grant Closure with Global Fund Grant Closure Letter
- Terminology and Scenarios for Grant Closure Process
- Human resources
Human rights, key populations and gender
- Access to Medicines
- Integrating Human Rights, Key Populations and Gender in the Grant Lifecycle
- Objective of this Section
- UNDP’s Work on Human Rights, Key Populations and Gender
- Agreements with Sub-sub-recipients
- Amending Legal Agreements
- Implementation Letters and Management Letters
- Language of the Grant Agreement and other Legal Instruments
- Legal Framework for Other UNDP Support Roles
- Other Legal and Implementation Considerations
- Project Document
- Signing Legal Agreements and Requests for Disbursement
The Grant Agreement
- Grant Confirmation: Conditions Precedent (CP)
- Grant Confirmation: Conditions
- Grant Confirmation: Face Sheet
- Grant Confirmation: Limited Liability Clause
- Grant Confirmation: Schedule 1, Integrated Grant Description
- Grant Confirmation: Schedule 1, Performance Framework
- Grant Confirmation: Schedule 1, Summary Budget
- Grant Confirmation: Special Conditions (SCs)
- Grant Confirmation
- UNDP-Global Fund Grant Regulations
Monitoring and Evaluation
- Funding Request Development
- Global Fund M&E System Requirements
- M&E Components of Grant Implementation
- M&E Components of Grant-Making
- M&E components of grant reporting
- Principal Recipient Start-Up
Procurement and Supply Management
- Development of List of Health Products and Procurement Action Plan
- Distribution and Inventory Management
- Price and Quality Reporting (PQR) System
- Procurement of Non-health Products and Services
- Procurement of Pharmaceutical and Other Health Products
- Quality Control
- Rational use of Medicines and Pharmacovigilance Systems
- Strengthening of PSM Services and Risk Mitigation
- UNDP Health PSM Roster
- UNDP Quality Assurance Policy and Plan
- Communicating Results
- Grant Performance Report
- Performance-based Funding and Disbursement Decision
- PR and Coordinating Mechanism (CM) Communication and Governance
Reporting to the Global Fund
- First Disbursement, Execution Period and Reporting Calendar
- Progress Updates/Disbursement Request (PU/DR)
- Quarterly Financial Reporting to the Global Fund
- Tax Status Reporting
- UNDP Corporate Reporting
- Common Risks Identified in Global Fund Programmes
Global Fund Risk Management
- Global Fund Operational Risk Management
- Global Fund Requirements for Risk Management at Implementer Level
- Global Fund Local Risk Management Releated Policies
- Introduction to Risk Management
- Risk Management in High Risk Environments
- Risk Management in UNDP-managed Global Fund Grants
- Risk management in UNDP
- UNDP Risk Management in the Global Fund Portfolio
- Capacity Assessment and Approval Process
- Engaging Sub-recipients
- Managing Sub-recipients
- Selecting Sub-recipients
- Sub-recipient Management in Grant Lifecycle
- Audit and Investigations
About the UNDP-Gavi partnership
UNDP’s first formal partnership agreement with Gavi started with support to a 2013-2017 Gavi Health Systems Strengthening (HSS) grant in India, in partnership with WHO and UNICEF. UNDP took lead of a US$38.5 million component of the grant to support the development of a national monitoring and evaluation (M&E) framework for immunization, national research, and the roll-out of an electronic logistics management information system for vaccines.
UNDP and Gavi have continued to expand collaboration across geographic as well as policy and programmatic areas. In addition to India, where the pilot leveraging an electronic vaccine intelligence network (eVIN) to digitize the entire supply chain for vaccines across 12 states entered a second phase in 2017, UNDP currently has project agreements with Gavi in Tajikistan, Indonesia, and Zambia. Beyond this direct programmatic engagement, UNDP works closely with Gavi in a number of other countries, providing support in the form of knowledge sharing, policy guidance, and technical assistance, particularly on health systems strengthening, sustainable financing, and supply chain management for the implementation of large-scale health programmes. UNDP’s longstanding collaboration with the Global Fund likewise allows it to support enhanced coordination between the two organizations to optimize synergies on country level responses.
Ranging from full implementation and end-to-end support for grant management, to specialized assistance in a single technical area, UNDP’s partnership with Gavi is grounded in its comparative advantages and tailored to the needs of each country context. Its work is guided by its diverse experiences in delivering large, complex programmes for the Global Fund and other public health donors in challenging operating environments and fragile countries, and its work with governments to strengthen health systems and build capacity in managing donor resources in close coordination with WHO, UNICEF and other UN agencies.
Building on the success of its health implementation support model employed for its partnership with the Global Fund, UNDP offers Gavi three interconnected and mutually reinforcing pillars of support:
1. Implementation and management of large-scale health programmes
From application writing to graduation from donor funding, UNDP can provide Gavi with full support at all stages of the grant cycle, backed by its extensive experience ensuring the effective use and immediate mobilization of donor funding in challenging operating environments. Depending on the country context, activities include programme management, financial management and oversight, sub-recipient management, health information systems, and procurement and supply chain management. This work is underpinned by a focus on promoting national ownership. UNDP draws on its significant experience in transferring the management of Global Fund programmes from a third entity such as a national Principal Recipient to UNDP and from UNDP back to a national Principal Recipient. UNDP’s ability to build on its existing country presence and project management teams for health helps to lower start-up and implementation costs for partners on new initiatives. It can likewise provide robust advisory services through its regional presence and centralized advisory teams in Geneva and New York, in addition to online tools for comprehensive financial and programmatic donor reporting.
Among its areas of implementation expertise, UNDP offers Gavi a strong base of experience and existing processes, tools, and systems to ensure effective:
With its extensive experience providing implementation support in fragile countries facing challenging operating environments (crisis countries; economic and political upheaval; severe/chronic capacity constraints; and donor sanctions), UNDP is well equipped to ensure strong risk management. It can support, for example, with payment schemes for health workers in crisis countries/settings; risk management tools and processes integrated into one comprehensive system, enabling the identification, prioritization and management of risks; and risk management arrangements for programme implementation, applying differentiated safeguards to the different categories of countries.
UNDP also provides assurance and risk management frameworks for effective oversight for grant administration, governance, and project implementation in compliance with donor requirements. It benefits from close collaboration with donors’ oversight bodies, such as the Global Fund’s Office of the Inspector General and the USAID Office of Audit, as well as its experience in centrally managing sub-recipient audits covering the entire health portfolio.
Financial management, which includes:
- Ensuring implementation is in line with robust Programme and Operations Policies and Procedures (POPP), Financial Rules and Regulations and Internal Control Framework. These are designed to accomplish specific programme goals and objectives, safeguard assets, reduce risk of fraud and error, ensure the quality of internal and external reporting, and facilitate compliance with applicable laws, regulations and internal policies;
- Recording, monitoring and reporting of all financial transactions through UNDP’s ATLAS Enterprise Resource Planning system with fiduciary controls enacted at every step of the grant life cycle;
- Monitoring and review of financial reports of implementing agents against agreed programme budgets to ensure fairness of expenditure and verify accuracy and completeness of financial information, including review of supporting documents; and
- Securing accountability in the use of programme resources through financial reviews to ensure funds are being appropriately used to achieve programme outputs, and that the implementing agents have sufficient controls in place to demonstrate sound, correct and responsible use of funds.
Sustainable procurement and supply chain management
UNDP offers innovative approaches for immunization supply chain strengthening, having pioneered the roll-out of eVIN in India, and continues to build on this model to improve supply chains in other contexts. Its end-to-end support for logistics management additionally includes the provision of warehousing infrastructure, equipment and solar power systems; strengthening health products distribution systems, cold chain management, and health care waste management; greening procurement and supply chains, such as promoting reduced packaging to reduce CO2 emissions; procurement services for non-vaccine health products; and quality assurance oversight of procurement systems.
2. Capacity development of national implementing partners
UNDP provides comprehensive capacity assessments of national partners and develops capacity building plans in close coordination with government, donors, civil society, and other stakeholders. The primary areas where UNDP offers capacity building to strengthen health ministries, national health programmes, procurement agencies, medical stores, and other health partners include, among others: (i) project governance and programme management; (ii) financial management & systems; (iii) risk management, internal controls and oversight systems; (iv) financial and programmatic reporting; (v) monitoring and evaluation; (vi) contract management; (vii) health and logistics management information systems; and (viii) human resources. This work is complemented by online guidance and tools, as made available to partners through the UNDP Capacity Development Toolkit.
3. Policy engagement to foster enabling environments for health
UNDP helps governments to create enabling legal and policy frameworks to ensure comprehensive and equitable immunization coverage, as part of broader health systems, with a focus on human rights and gender equality. Its policy engagement aims to achieve health and development goals for vulnerable populations, working at global, regional and country levels, in three interconnected areas: reducing inequalities and social exclusion; promoting effective and inclusive governance for health; and building policy frameworks for resilient and sustainable health systems. Critically, UNDP serves as an integrator for a multi-sectoral response, engaging regularly with and on behalf of government, civil society, international organizations and other partners on a range of policy issues. Specific focus areas of policy engagement, complementary to UNDP’s programme implementation support, include promoting sustainability and transition; legal frameworks to support human rights, gender equality, and health access for key populations; sustainable financing and procurement of health products; anti-corruption initiatives; and promoting good governance for health.
This programme, policy, and capacity development support is buoyed by UNDP’s ability to harness multi-sector expertise through its coordination of development partners within and across countries. UNDP leverages the technical competence of the UN family and other partners, including through support of the UN Resident Coordinator and UN Country Teams. Its broad partnership network and close ties with national governments allows it to facilitate discussions on domestic financing for vaccine programmes for incorporation into national plans and budgets. More broadly, UNDP can support Gavi with joint assessments and other multi-sectoral engagement opportunities to enhance synergies with complementary processes. UNDP also offers effective internal rapid call-off mechanisms as well as comprehensive rosters of technical experts in all health and programme management areas. This ensures quick deployment of vetted specialists to enable a surge in the capacity of national counterparts and/or to provide specialized technical assistance in operational and policy aspects.
UNDP has had project agreements with Gavi in four countries:
UNDP India established a strong partnership with Gavi, taking lead of a US$38.5 million component of a 2013-2017 grant for implementing eVIN, developing the national M&E framework for immunization, and supporting national research. This agreement was extended to a second phase (2017-2021) to scale eVIN to the rest of the country, supported by up to an additional US$40 million in funding. The grant is implemented in partnership with the Ministry of Health and Family Welfare, UNICEF and WHO.
UNDP Tajikistan signed an initial US$1.4 million agreement with Gavi in September 2017 for health infrastructure support, which was extended until December 2022. By the end of 2019, UNDP built 10 new medical centres and rehabilitated 6 centres, in partnership with WHO and UNICEF. In 2020-21, it is constructing an additional 13 medical centres and 6 cold storage rooms, and rehabilitating 10 medical centres and 2 warehouses. UNDP’s activities also include the provision of non-medical equipment and the establishment of mobile service at health facilities, along with training of health staff and M&E support. These joint investments with Gavi to improve infrastructure and human resource capacity in Tajikistan will address key bottlenecks identified by the Ministry of Health to achieving and sustaining immunization outcomes.
UNDP Zambia was engaged by Gavi in 2018 to provide capacity building to the Ministry of Health in support of its delivery of immunization services to the population. Under the grant, UNDP implemented a financial and programme management mentorship programme for seven District Health Offices, in close cooperation with WHO and UNICEF, with the aim of strengthening core financial management, reporting, and programme management capacities. This directly contributed to improved reporting and better planned activities, as well as more effective programme delivery by minimizing delays in disbursements caused by missing or incomplete reports. UNDP signed an agreement with Gavi to implement a second phase of the strategic mentorship programme in 2020-22, which will build on lessons learnt from the first phase and expand the programme to four additional districts and the Ministry of Health Headquarters.
In 2018, UNDP Indonesia supported the Ministry of Health of Indonesia to pilot the Sistem Monitoring Imunisasi Logistik secara Elektronik, or SMILE, an electronic logistics management information system adapted from the technology used for eVIN in India. Following on the success of the pilot in two districts, UNDP signed an agreement with Gavi in 2019 for US$12 million to support the scale up of SMILE.
UNDP’s collaboration with Gavi is grounded in its comparative advantages and tailored to each country context.
It brings unique expertise to the partnership in fostering:
- Strengthened national capacity: UNDP has a strong capacity development mandate and extensive experience in supporting governments to strengthen national health systems, including programme management, financial management and internal controls, monitoring and evaluation, governance and oversight, as well as supply chain management systems in areas such as procurement, inventory management, warehousing, distribution of health and non-health products, and health care waste management. UNDP also builds the capacity of civil society organizations, recognizing their critical role in delivering services to the populations most marginalized and hardest to reach, influencing policy and advocating for resources.
- Integrated health sector policies and interventions: UNDP’s existing health sector engagement and status as a trusted partner to governments, beyond Ministries of Health, provides a strong building block for ensuring whole-of-government responses to critical health challenges. UNDP currently provides support to health systems in some 60 countries.
- Effective regulatory frameworks: UNDP provides support to countries to promote enabling national legal and regulatory frameworks, including the management of intellectual property rights to facilitate equitable access to affordable and essential medicines. UNDP applies a rights-based, gender-transformative approach to improving access.
- Accountability and transparency: UNDP employs open and transparent programme management processes. UNDP has been a global leader in transparency and access to documents, and ranks second in the 2018 Aid Transparency Index. Open.undp.org, UNDP’s online portal allows open, comprehensive public access to data on more than 10,000 UNDP projects. UNDP also offers access to all its audit reports, policies, procedures and implementation tools.
- Environmental sustainability: UNDP promotes environmentally friendly management of medical waste and use of renewable energy in the supply chain, including solar power. It works with suppliers to promote green production and biodegradable packaging.