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Functional Areas
- Audit and Investigations
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Capacity development and transition, strengthening systems for health
- A Strategic Approach to Capacity Development
- Capacity Development and Transition - Lessons Learned
- Capacity development and Transition Planning Process
- Capacity Development and Transition
- Capacity Development Objectives and Transition Milestones
- Capacity Development Results - Evidence From Country Experiences
- Functional Capacities
- Interim Principal Recipient of Global Fund Grants
- Legal and Policy Enabling Environment
- Overview
- Resilience and Sustainability
- Transition
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Financial Management
- CCM Funding
- Grant Closure
- Grant Implementation
- Grant-Making and Signing
- Grant Reporting
- Overview
- Sub-recipient Management
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Grant closure
- Overview
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Steps of Grant Closure Process
- 1. Global Fund Notification Letter 'Guidance on Grant Closure'
- 2. Preparation and Submission of Grant Close-Out Plan and Budget
- 3. Global Fund Approval of Grant Close-Out Plan
- 4. Implementation of Close-Out Plan and Completion of Final Global Fund Requirements (Grant Closure Period)
- 5. Operational Closure of Project
- 6. Financial Closure of Project
- 7. Documentation of Grant Closure with Global Fund Grant Closure Letter
- Terminology and Scenarios for Grant Closure Process
- Human resources
- Human rights, key populations and gender
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Legal Framework
- Agreements with Sub-sub-recipients
- Amending Legal Agreements
- Implementation Letters and Management Letters
- Language of the Grant Agreement and other Legal Instruments
- Legal Framework for Other UNDP Support Roles
- Other Legal and Implementation Considerations
- Overview
- Project Document
- Signing Legal Agreements and Requests for Disbursement
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The Grant Agreement
- Grant Confirmation: Conditions Precedent (CP)
- Grant Confirmation: Conditions
- Grant Confirmation: Face Sheet
- Grant Confirmation: Limited Liability Clause
- Grant Confirmation: Schedule 1, Integrated Grant Description
- Grant Confirmation: Schedule 1, Performance Framework
- Grant Confirmation: Schedule 1, Summary Budget
- Grant Confirmation: Special Conditions (SCs)
- Grant Confirmation
- UNDP-Global Fund Grant Regulations
- Monitoring and Evaluation
- Principal Recipient Start-Up
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Procurement and Supply Management
- Development of List of Health Products and Procurement Action Plan
- Distribution and Inventory Management
- Overview
- Price and Quality Reporting (PQR) System
- Procurement of Non-health Products and Services
- Procurement of Pharmaceutical and Other Health Products
- Quality Control
- Rational use of Medicines and Pharmacovigilance Systems
- Strengthening of PSM Services and Risk Mitigation
- UNDP Health PSM Roster
- UNDP Quality Assurance Policy and Plan
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Reporting
- Communicating Results
- Grant Performance Report
- Overview
- Performance-based Funding and Disbursement Decision
- PR and Coordinating Mechanism (CM) Communication and Governance
- Reporting to the Global Fund
- UNDP Corporate Reporting
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Risk Management
- Common Risks Identified in Global Fund Programmes
- Global Fund Risk Management
- Introduction to Risk Management
- Overview
- Risk Management in High Risk Environments
- Risk Management in UNDP-managed Global Fund Grants
- Risk management in UNDP
- UNDP Risk Management in the Global Fund Portfolio
- Sub-Recipient Management
Risk Management during Grant-Making
During grant-making the Global Fund undertakes an assessment of the nominated Principal Recipient (PR) according to the Global Fund’s minimum standards. This builds on the Country Coordinating Mechanism (CCM)’s assessment of the capacity of nominated PR(s) provided in the funding request. The assessment focuses on four areas: monitoring and evaluation (M&E); financial management and systems; procurement and supply management (PSM); and governance and programme management. The Global Fund Capacity Assessment Tool is used for the PR assessment.

The Global Fund PR capacity assessment in cases when UNDP is the nominated PR has a reduced scope. Since the Global Fund recognizes that UNDP’s regulations, rules, policies and procedures meet the minimum requirements, the capacity assessment should cover only the areas specific to the particular UNDP Country Office (e.g. number of staff planned for financial management of the grant, but not financial rules and regulations overall) or to the particular country (e.g. existing systems used for monitoring and evaluation of national disease programme).
Preparation of the implementation arrangements map is another important risk management activity during grant-making. The implementation arrangements map is a visual depiction of who is doing what with what portion of a grant (or multiple interrelated grants). It is, in essence, an organogram or process map of a grant or series of grants that together operationalize a programme. The implementation arrangements map includes:
- All entities receiving grant funds and/or playing a role in programme implementation;
- Each entity’s role in programme implementation;
- The flow of funds, commodities and data;
- The beneficiaries of programme activities; and
- A representation of any activities for which an implementing entity has not been identified.
The CCM and PR are responsible for preparing the implementation arrangements map. However, as the process of mapping is an effective means of facilitating accurate communication about processes and risks during grant making, the Global Fund Country Team and Local Fund Agent (LFA) may engage in the mapping exercise jointly with the PR and CCM, particularly in deciding whether multiple grants should be mapped together to demonstrate interdependencies. In practice, the PR is best positioned to prepare the map, since it has detailed knowledge about flow of funds and commodities and the mandate to select Sub-recipients (SRs).
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